Job Description
Join Chicago's premier executive support team as a high-earning Virtual Assistant. We're seeking a meticulous professional to support C-suite executives with calendar mastery, travel logistics, and strategic project coordination. This remote contract role offers premium compensation for top-tier administrative excellence in a fast-paced corporate environment. Work with industry leaders while enjoying flexible scheduling and competitive benefits.
Our ideal candidate thrives in ambiguity, anticipates executive needs, and maintains flawless attention to detail. You'll be the backbone of executive operations, enabling productivity through seamless administrative support and proactive problem-solving.
Responsibilities
- Manage complex executive calendars with precision, including cross-departmental scheduling and meeting coordination
- Coordinate domestic/international travel arrangements including flights, accommodations, and itineraries
- Prepare confidential documents, reports, and presentations using advanced formatting techniques
- Oversee expense reports, vendor invoices, and budget tracking with meticulous attention to detail
- Act as primary communication liaison for executives, handling sensitive correspondence professionally
- Conduct research and compile executive summaries for strategic decision-making
- Implement organizational systems for digital and physical document management
Qualifications
- 5+ years of executive support experience with C-suite professionals
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities in high-pressure environments
- Advanced knowledge of calendar optimization and meeting efficiency protocols
- Discretion and ability to handle confidential information with integrity
- Self-motivated with demonstrated initiative in problem-solving