Job Description
Join Portland's premier executive support team as a high-impact Virtual Assistant. We're seeking a tech-savvy professional to drive seamless operations for C-suite executives in a fully remote capacity. Enjoy competitive compensation, flexible scheduling, and opportunities for career advancement while supporting industry leaders from the comfort of your home office.
Our ideal candidate thrives in dynamic environments, anticipates needs before they arise, and maintains flawless organizational systems. This is more than a job—it's your gateway to elite executive support networks with global influence.
Responsibilities
- Manage executive calendars, travel arrangements, and complex meeting logistics across time zones
- Coordinate confidential communications and serve as primary liaison for internal/external stakeholders
- Streamline document management, report generation, and presentation preparation
- Lead cross-departmental projects with precision and proactive problem-solving
- Maintain strict confidentiality while handling sensitive corporate information
- Optimize workflow automation using advanced digital tools and platforms
- Conduct research and prepare executive summaries for strategic decision-making
Qualifications
- 5+ years of executive support experience with C-level executives
- Expert proficiency in Google Workspace, Microsoft 365, and CRM platforms (Salesforce/HubSpot)
- Exceptional written and verbal communication skills with professional polish
- Proven ability to manage competing priorities with zero errors under pressure
- Advanced knowledge of project management tools (Asana/Trello)
- Portfolio demonstrating complex calendar and travel coordination success
- Relevant certifications (PMP, CEA, or similar) strongly preferred
- Portfolio demonstrating complex calendar and travel coordination success