Job Description
Join a High-Impact Team in Oakland, CA
Apex Operations Solutions is seeking a highly organized and proactive Executive Virtual Assistant to support our leadership team. While this position is remote, we are looking for professionals based in or near Oakland, CA who can seamlessly integrate into our culture. If you thrive in a fast-paced environment and have a passion for streamlining operations, we want to hear from you.
Why Join Us?
- Competitive salary ranging from $22.00 to $38.00 per hour.
- Flexible remote work schedule.
- Professional development and growth opportunities.
- Supportive and collaborative team culture.
As a Virtual Assistant, you will be the backbone of our daily operations, ensuring our executives can focus on strategic initiatives while you handle the details.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements with precision and attention to detail.
- Communication Management: Screen and prioritize incoming communications, including emails and phone calls, responding to inquiries professionally on behalf of the executive.
- Project Coordination: Assist in the planning and execution of special projects, track deadlines, and provide regular progress updates.
- Research & Analysis: Conduct market research, compile data, and prepare detailed reports to assist in decision-making processes.
- Administrative Support: Handle data entry, maintain digital filing systems, and prepare presentations or documents using Microsoft Office Suite.
- Vendor & Client Relations: Act as a point of contact for vendors and clients, ensuring a high standard of customer service.
Qualifications
- Experience: Minimum of 2-3 years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
- Location: Must be based in the Oakland, CA area or willing to relocate (for on-site collaboration days).
- Technical Skills: Proficient in Google Workspace (Gmail, Calendar, Drive) and Microsoft Office (Word, Excel, PowerPoint).
- Communication: Exceptional written and verbal communication skills with a professional demeanor.
- Time Management: Proven ability to manage multiple priorities and meet deadlines without sacrificing quality.
- Tools: Familiarity with project management tools (e.g., Asana, Trello) is a plus.