Job Description
Join our dynamic Orlando team as a Part-Time Scheduling Coordinator and become the backbone of our client operations! We're seeking a highly organized professional to manage complex calendars, coordinate appointments, and ensure seamless workflow execution. This flexible role offers the perfect opportunity to leverage your administrative expertise while supporting high-profile clients in a fast-paced environment.
What We Offer:
- Competitive hourly pay with growth opportunities
- Flexible Monday-Friday schedule (20-25 hrs/week)
- Modern downtown Orlando office with free parking
- Comprehensive training on proprietary scheduling systems
- Collaborative team culture focused on work-life balance
Responsibilities
- Manage and maintain executive calendars across multiple departments
- Coordinate complex meeting logistics including room bookings, catering, and AV equipment
- Handle calendar conflicts with proactive solutions and diplomatic communication
- Process appointment requests and confirmations via phone/email
- Generate daily/weekly schedule reports for leadership teams
- Interface with clients and vendors to resolve scheduling inquiries
- Maintain confidential client information with strict discretion
- Support special projects during peak operational periods
Qualifications
- Minimum 2 years' experience in professional scheduling or administrative coordination
- Advanced proficiency in Microsoft Outlook and Google Calendar
- Exceptional verbal/written communication skills
- Proven ability to manage competing priorities with precision
- Experience with CRM systems (Salesforce/HubSpot preferred)
- Associate degree or equivalent professional certification
- Strong problem-solving and conflict resolution abilities
- Detail-oriented with zero-error tolerance for scheduling