Job Description
Join our dynamic team as a Part-Time Scheduling Coordinator in Madison, WI! We're seeking a detail-oriented professional to optimize our appointment systems, ensuring seamless client experiences and operational efficiency. This flexible role offers competitive compensation and the opportunity to work with a supportive, innovative team in Dane County's thriving business environment.
Responsibilities
- Manage and optimize appointment calendars across multiple departments
- Coordinate complex schedules with staff, clients, and external partners
- Utilize scheduling software (e.g., Calendly, Acuity) for real-time updates
- Handle client inquiries and resolve scheduling conflicts proactively
- Prepare weekly/monthly reports on scheduling metrics and capacity
- Collaborate with team leads to align scheduling with business goals
- Maintain accurate electronic records of all appointments and communications
Qualifications
- 2+ years of professional scheduling or administrative experience
- Proficiency in calendar management software and CRM systems
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience in fast-paced, client-facing environments
- Ability to multitask and prioritize competing demands
- Associate's degree or relevant certification preferred