Job Description
Join our dynamic team as a Part-Time Scheduling Coordinator in Madison, WI! We're seeking a detail-oriented professional to optimize our client appointment systems while delivering exceptional service. This flexible 20-25 hour/week role offers competitive compensation and the opportunity to work with industry leaders in a supportive environment. If you thrive in fast-paced settings and excel at logistical precision, apply today to advance your career with us!
Responsibilities
- Coordinate complex scheduling across multiple departments using industry software
- Manage client communications regarding appointment confirmations and rescheduling
- Optimize calendar systems to maximize resource utilization and minimize conflicts
- Prepare detailed appointment reports and analytics for leadership review
- Collaborate with cross-functional teams to ensure seamless service delivery
- Maintain accurate client databases and documentation
- Implement process improvements for scheduling efficiency
Qualifications
- Associate's degree or 2+ years in administrative scheduling coordination
- Proficiency in scheduling software (Calendly, Acuity, or similar)
- Exceptional verbal and written communication skills
- Strong attention to detail with multi-tasking capabilities
- Experience in client-facing or healthcare scheduling preferred
- Knowledge of HIPAA compliance standards if applicable
- Ability to work independently with minimal supervision