Job Description
Are you an organized professional looking for a rewarding Part-Time opportunity in Mesa, AZ? Apex Operations Group is seeking a detail-oriented Scheduling Coordinator to join our growing team. In this pivotal role, you will be the linchpin of our daily operations, ensuring our clients receive seamless service and our internal teams run efficiently.
We pride ourselves on a collaborative culture that values work-life balance. This part-time position offers a fantastic chance to utilize your organizational superpowers in a dynamic environment where your impact is immediately felt.
Why Join Us?
- Flexible part-time hours that fit your lifestyle.
- Competitive hourly rate based on experience.
- Opportunity for professional growth within a stable organization.
Responsibilities
- Manage and coordinate complex calendars for internal staff and external clients to optimize time slots and minimize conflicts.
- Verify patient/client insurance eligibility and pre-authorization requirements prior to scheduling appointments.
- Communicate appointment details, reminders, and policy updates via phone, email, and text efficiently.
- Maintain accurate and up-to-date electronic health records (EHR) and scheduling software.
- Handle incoming inquiries, resolve scheduling conflicts, and escalate issues to management when necessary.
- Prepare daily/weekly schedules for review and distribute them to relevant departments.
Qualifications
- High school diploma or equivalent; associate’s degree preferred.
- Previous experience in medical or administrative scheduling (1+ years preferred).
- Proficiency in Microsoft Office Suite and EHR systems (e.g., AthenaHealth, Epic).
- Exceptional attention to detail and strong organizational skills.
- Excellent verbal and written communication abilities.
- Ability to work independently and prioritize tasks in a fast-paced environment.