Job Description
Join our dynamic team as a Remote Executive Virtual Assistant and become the backbone of a fast-paced Silicon Valley startup. This fully remote position offers the flexibility to work from anywhere while supporting C-suite executives with high-impact administrative tasks. We're seeking a tech-savvy professional who thrives in a virtual environment and excels at anticipating needs before they arise. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values innovation and work-life balance.
Responsibilities
- Manage executive calendars, coordinate complex meetings across time zones, and prioritize competing priorities
- Filter and respond to high-volume email communications, drafting polished correspondence on executive behalf
- Prepare confidential reports, presentations, and travel itineraries with meticulous attention to detail
- Oversee expense reports, vendor invoicing, and budget tracking using QuickBooks and expense management tools
- Act as primary liaison between executives and internal/external stakeholders, maintaining professional relationships
- Conduct market research and competitive analysis to support strategic decision-making
- Implement organizational systems for digital file management and workflow optimization
Qualifications
- Minimum 3 years of experience as an Executive Assistant or Virtual Assistant supporting C-level executives
- Expert proficiency in Google Workspace, Microsoft Office Suite, and project management tools (Asana/Trello)
- Exceptional written communication skills with ability to adapt tone for executive correspondence
- Proven ability to handle confidential information with discretion and professionalism
- Strong problem-solving skills and proactive approach to anticipating executive needs
- High-speed internet connection and dedicated home office setup
- Bachelor's degree in Business Administration or related field preferred