Job Description
Join our dynamic team as a Remote-Friendly Scheduling Coordinator and become the backbone of our operations! We're seeking a highly organized professional to manage complex calendars, coordinate cross-functional meetings, and ensure seamless project timelines. This hybrid role offers flexibility with 3 remote days/week and 2 days in our modern Raleigh office. Enjoy competitive benefits, professional development, and a collaborative culture that values work-life balance.
Responsibilities
- Coordinate complex executive schedules across multiple time zones using Outlook and Calendly
- Manage project timelines and resource allocation for 15+ concurrent initiatives
- Facilitate cross-departmental meetings, handling logistics from booking to follow-up
- Resolve scheduling conflicts with diplomacy and proactive solutions
- Maintain confidential client and stakeholder information with utmost discretion
- Optimize team productivity through calendar management and deadline tracking
- Act as primary point of contact for external vendor scheduling
Qualifications
- 3+ years of professional scheduling or administrative coordination experience
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, Teams)
- Exceptional verbal and written communication skills
- Proven ability to manage competing priorities in fast-paced environments
- Experience with CRM systems (Salesforce preferred)
- Associate degree or equivalent professional certification
- Remote work experience with strong self-management skills
- Ability to work flexible hours including occasional evenings