Job Description
Join our dynamic team as a Remote-Friendly Scheduling Coordinator and become the backbone of our operations! We're seeking a highly organized professional to manage complex calendars, coordinate cross-functional meetings, and ensure seamless scheduling across our San Jose-based teams. This role offers full remote flexibility with occasional in-person collaboration in our modern downtown San Jose office. Enjoy competitive compensation, comprehensive benefits, and the opportunity to work with industry leaders in a supportive environment.
Responsibilities
- Manage executive calendars, scheduling high-stakes meetings, and travel arrangements
- Coordinate complex project timelines and resource allocation across departments
- Act as primary liaison for internal and external stakeholder communications
- Implement and optimize scheduling systems for maximum efficiency
- Prepare detailed meeting agendas, materials, and follow-up documentation
- Monitor calendar conflicts and proactively resolve scheduling challenges
- Maintain confidential information with discretion and professionalism
Qualifications
- 3+ years of professional scheduling or administrative coordination experience
- Expert proficiency in calendar management tools (Outlook, Google Calendar, Calendly)
- Exceptional communication and interpersonal skills
- Proven ability to manage competing priorities in fast-paced environments
- Strong attention to detail with impeccable organizational abilities
- Experience with video conferencing platforms (Zoom, Teams, Webex)
- Ability to work independently with minimal supervision