Job Description
Join our dynamic team as a Remote-Friendly Scheduling Coordinator in sunny St. Petersburg, FL! We're seeking a highly organized professional to manage complex calendars, coordinate meetings across time zones, and ensure seamless operations for our executive team. Enjoy flexible remote work while making a tangible impact in a collaborative environment.
What We Offer: Competitive salary, comprehensive benefits package, flexible work hours, and a supportive culture that values work-life balance. Work from anywhere in Florida while staying connected to our vibrant St. Petersburg team!
Responsibilities
- Coordinate executive calendars, meetings, and travel arrangements across global time zones
- Manage virtual and in-person meeting logistics including scheduling, materials prep, and follow-ups
- Act as primary point of contact for internal and external scheduling inquiries
- Maintain and optimize scheduling systems using Microsoft Outlook and Asana
- Coordinate cross-departmental projects and deadlines with precision
- Prepare monthly activity reports and scheduling analytics for leadership
- Handle confidential information with discretion and professionalism
Qualifications
- 3+ years of professional scheduling or administrative coordination experience
- Expert proficiency in calendar management software (Outlook, Google Calendar)
- Exceptional verbal/written communication skills with attention to detail
- Proven ability to manage competing priorities in fast-paced environments
- Experience with remote team coordination and virtual meeting tools
- Associate degree or equivalent professional certification required
- Strong problem-solving skills and proactive approach to workflow optimization