Job Description
Join our dynamic team at Apex Solutions Group as a Remote Part-Time Virtual Assistant and elevate your career while enjoying Dallas's vibrant culture! We're seeking a tech-savvy professional to provide seamless administrative support to our executive team. This flexible 20-hour/week role offers competitive compensation and the freedom to work from anywhere in the Dallas metro area.
As a cornerstone of our operations, you'll ensure smooth day-to-day workflows while gaining exposure to cutting-edge digital transformation projects. Our collaborative environment values work-life balance, offering remote work options, flexible scheduling, and opportunities for professional growth within a rapidly expanding company.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating virtual meetings across time zones
- Handle confidential correspondence, including drafting professional emails and managing client communications
- Organize digital files, maintain CRM databases, and implement efficient document management systems
- Conduct market research and compile executive summaries using data analytics tools
- Coordinate cross-departmental projects and track deliverables using project management software
- Assist with expense reports, invoicing, and basic bookkeeping tasks
- Support onboarding processes for new remote team members
Qualifications
- 3+ years of administrative support experience, preferably in remote or hybrid environments
- Proficiency in Microsoft Office Suite, Google Workspace, and CRM platforms (Salesforce preferred)
- Exceptional organizational skills with attention to detail and deadline management
- Strong written and verbal communication skills with professional demeanor
- Ability to work independently with minimal supervision while maintaining proactive communication
- Experience with project management tools (Asana, Trello, or Monday.com)
- Associate's degree or equivalent professional certification required