Job Description
Join our dynamic team as a Remote Scheduling Coordinator in New York City and become the backbone of our client operations! We're seeking a highly organized professional to manage complex calendars, coordinate multi-location appointments, and ensure seamless communication between stakeholders. This full-time remote role offers the flexibility to work from anywhere while making a tangible impact on our business growth.
Our ideal candidate thrives in fast-paced environments, possesses exceptional communication skills, and leverages technology to optimize scheduling workflows. You'll be the central point of contact for coordinating high-value client meetings, managing executive calendars, and implementing efficient scheduling protocols.
Responsibilities
- Coordinate complex multi-location appointments across 3+ time zones using Calendly and Microsoft Outlook
- Manage executive calendars with precision, prioritizing urgent meetings and travel arrangements
- Act as primary liaison between clients, vendors, and internal teams for all scheduling matters
- Implement and optimize scheduling protocols using CRM systems (Salesforce experience preferred)
- Prepare detailed weekly/monthly scheduling reports for leadership review
- Proactively identify and resolve scheduling conflicts with diplomatic solutions
- Train team members on scheduling best practices and system updates
Qualifications
- 3+ years of professional scheduling or administrative coordination experience
- Expert proficiency in calendar management tools (Outlook, Google Calendar, Calendly)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage competing priorities in high-pressure environments
- Experience with CRM systems (Salesforce, HubSpot) preferred
- Self-motivated with strong time management and organizational abilities
- Bachelor's degree in Business Administration or related field preferred
- Remote work experience with demonstrated results in virtual collaboration