Job Description
Join TechFlow Solutions as a Remote Scheduling Coordinator and become the backbone of our dynamic operations! We're seeking a highly organized professional to manage complex calendars, coordinate cross-functional teams, and ensure seamless project execution. Enjoy the flexibility of remote work while making a tangible impact in Pittsburgh's thriving tech scene. 100% remote-friendly with occasional on-site collaboration in our modern downtown Pittsburgh office.
Responsibilities
- Coordinate and maintain complex executive calendars across multiple time zones
- Manage virtual meeting logistics including scheduling, agenda prep, and follow-up
- Act as primary liaison between internal teams and external stakeholders
- Optimize resource allocation through advanced scheduling software (Calendly, Doodle)
- Handle travel arrangements and accommodation bookings for remote teams
- Implement process improvements to reduce scheduling conflicts by 30%
- Generate weekly productivity reports for leadership review
Qualifications
- 3+ years of professional scheduling or administrative coordination experience
- Expert proficiency in calendar management tools (Outlook, Google Calendar)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in fast-paced environments
- High-speed internet and dedicated home office setup
- Experience with video conferencing platforms (Zoom, Teams)
- Pittsburgh residency preferred (occasional on-site requirements)