Job Description
Join our dynamic team as a Remote Scheduling Coordinator in Houston, TX! We're seeking a highly organized professional to manage complex calendars, coordinate client meetings, and ensure seamless operations across departments. This fully remote role offers the flexibility to work from anywhere while making a tangible impact on our business growth.
Apex Global Solutions values work-life balance and professional development. You'll collaborate with cross-functional teams using cutting-edge scheduling tools while enjoying a competitive benefits package including health insurance, paid time off, and retirement contributions. Perfect for detail-oriented individuals who thrive in fast-paced environments!
Responsibilities
- Manage executive calendars, appointments, and meeting logistics across multiple time zones
- Coordinate complex project timelines and resource allocation for 15+ team members
- Act as primary point of contact for external stakeholders and internal departments
- Implement and optimize scheduling systems to minimize conflicts and maximize efficiency
- Prepare detailed itineraries, travel arrangements, and meeting materials
- Monitor team availability and proactively address scheduling conflicts
- Maintain confidential information with utmost discretion and professionalism
Qualifications
- 3+ years of professional scheduling or administrative coordination experience
- Expert proficiency in Microsoft Outlook, Google Calendar, and scheduling software
- Exceptional written and verbal communication skills
- Strong problem-solving abilities with attention to detail
- Experience in high-volume, deadline-driven environments
- Proficient in virtual meeting platforms (Zoom, Teams, Webex)
- Ability to work independently with minimal supervision
- High school diploma or equivalent; Bachelor's degree preferred