Job Description
We are seeking a highly organized and proactive Remote Virtual Assistant to join our dynamic team in Atlanta, GA. If you thrive in a fast-paced environment and excel at managing complex schedules and administrative tasks, we want to hear from you. This is a fully remote position that offers the flexibility to work from anywhere while supporting our executive leadership team.
As a key member of our support staff, you will play a crucial role in ensuring our operations run smoothly. You will be responsible for managing communications, coordinating travel arrangements, and handling various administrative projects that drive our business forward.
Responsibilities
- Calendar & Schedule Management: Manage complex calendars for senior executives, coordinate meetings, and send calendar invites across multiple time zones.
- Communication Management: Screen and prioritize incoming emails, phone calls, and messages; draft professional correspondence on behalf of leadership.
- Travel Coordination: Plan and book domestic and international travel itineraries, including flights, hotels, and ground transportation.
- CRM & Data Entry: Maintain and update our Customer Relationship Management (CRM) system with accurate and timely data entry.
- Research & Reporting: Conduct market research, compile reports, and prepare presentations for internal stakeholders.
- Project Support: Assist in managing special projects, track deadlines, and ensure deliverables are met on time.
Qualifications
- Experience: Minimum of 2-3 years of experience as a Virtual Assistant or Executive Assistant in a remote setting.
- Location: Must be based in Atlanta, Georgia, with the ability to commute to the office for quarterly team meetings if required.
- Tools: Proficient in Google Workspace (Gmail, Calendar, Docs, Sheets), Microsoft Office Suite, and Slack.
- Communication: Excellent written and verbal communication skills with a professional and polished tone.
- Organization: Exceptional attention to detail and strong organizational skills with the ability to prioritize multiple tasks effectively.
- Integrity: High level of confidentiality and discretion when handling sensitive company information.