Job Description
Apex Executive Solutions is currently seeking a highly organized and proactive Remote Virtual Assistant to join our elite team in Detroit, MI. As a critical member of our operations department, you will empower our executive leadership to focus on high-level strategy by managing the day-to-day administrative intricacies that keep our business running smoothly.
We are looking for a self-motivated professional who thrives in a fast-paced environment and possesses exceptional attention to detail. This is a fully remote position offering the flexibility to work from anywhere while contributing to our growing success.
Responsibilities
- Executive Calendar Management: Schedule and manage complex calendars, appointments, and meetings with precision, including booking conference rooms and virtual platforms.
- Correspondence & Communication: Manage email inboxes professionally, draft and send correspondence, and screen incoming calls to ensure urgent matters are prioritized.
- Travel Coordination: Plan and organize domestic and international travel itineraries, including flights, accommodations, and local transportation logistics.
- CRM & Data Management: Maintain and update our Customer Relationship Management (CRM) system, ensuring all client data is accurate and current.
- Project Support: Assist project managers in tracking milestones, preparing meeting agendas, and compiling reports for executive review.
- Research & Analysis: Conduct market research and compile competitive analysis to support business development initiatives.
Qualifications
- Experience: Minimum of 2-3 years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative support role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive).
- Communication Skills: Exceptional written and verbal communication skills with a professional tone.
- Organization: Demonstrated ability to multitask, prioritize a heavy workload, and maintain high attention to detail.
- Reliability: Proven track record of reliability and the ability to work independently with minimal supervision.
- Time Management: Strong time management skills with the ability to meet strict deadlines consistently.