Job Description
Are you a proactive problem solver with a passion for organization? Apex Logistics Solutions is seeking a highly skilled Remote Virtual Assistant to join our dynamic team in Houston, Texas. As a pivotal member of our operations team, you will help streamline our workflow and ensure our clients receive world-class service from anywhere in the world. This is a fully remote position allowing you to work from the comfort of your home while supporting our Houston-based leadership team.
Why Join Us?
We offer a competitive benefits package, including flexible scheduling, professional development opportunities, and a supportive remote work culture.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate virtual appointments for senior executives.
- Communication Management: Screen and prioritize incoming emails and phone calls, drafting responses and escalating urgent matters.
- Research & Data Entry: Conduct market research, compile data reports, and maintain accurate digital records in our CRM system.
- Travel Coordination: Plan and arrange domestic and international travel itineraries, including bookings and logistics.
- Document Preparation: Create and edit presentations, spreadsheets, and reports using Microsoft Office and Google Suite.
- Project Support: Assist in various administrative projects to ensure smooth daily operations.
Qualifications
- Experience: Minimum of 2 years of experience as a Virtual Assistant or in an administrative role.
- Technical Skills: Proficiency in Google Workspace, Microsoft Office Suite, and CRM software (e.g., Salesforce, HubSpot).
- Communication: Excellent written and verbal communication skills with a professional tone.
- Organization: Exceptional time management skills and the ability to multitask in a fast-paced environment.
- Reliability: Self-motivated, detail-oriented, and able to work independently with minimal supervision.
- Time Zone: Must be available to work during core business hours (EST/CST) with some flexibility.