Job Description
Welcome to Apex Executive Solutions, a premier agency dedicated to streamlining business operations for high-growth companies. We are currently seeking a highly organized, proactive, and detail-oriented Remote Virtual Assistant to join our dynamic team in Minneapolis, MN.
In this pivotal role, you will provide comprehensive administrative support to our executive leadership, ensuring seamless workflow and operational excellence. This is a fully remote position that requires a self-starter who can manage multiple priorities with ease.
Key Highlights:
- Competitive Compensation: Earn between $20.00 and $35.00 per hour based on experience.
- Flexibility: Enjoy the freedom of working from home while being part of a collaborative US-based team.
- Professional Growth: Opportunities to expand your skillset in project management and executive coordination.
Responsibilities
- Executive Support: Manage complex calendars, schedule meetings, coordinate travel logistics, and prepare itineraries with precision.
- Communication Management: Screen and prioritize incoming communications, draft professional correspondence, and handle email inboxes efficiently.
- Project Coordination: Assist in tracking project milestones, prepare status reports, and ensure deliverables are met on time.
- Market Research: Conduct in-depth research on industry trends, competitors, and market data to support strategic planning.
- CRM & Data Entry: Maintain and update customer relationship management systems (CRM) with accurate, up-to-date information.
- Vendor Management: Handle vendor inquiries, process invoices, and manage internal document repositories.
- Meeting Support: Prepare agendas, take minutes during virtual meetings, and distribute action items to relevant stakeholders.
Qualifications
- Experience: Proven experience (2+ years) as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
- Technical Proficiency: Advanced proficiency in Google Workspace (Docs, Sheets, Calendar), Microsoft Office Suite, and CRM software (Salesforce, HubSpot, or Zoho).
- Communication: Exceptional written and verbal communication skills with a professional and polished tone.
- Time Management: Strong ability to multitask, prioritize tasks, and meet strict deadlines in a remote work environment.
- Self-Motivation: Ability to work independently with minimal supervision while maintaining high standards of quality.
- Location: Must be located in the Minneapolis, MN area or willing to work US Central Time zone.
- Tools: Familiarity with project management tools (Asana, Trello) and video conferencing platforms (Zoom, Teams).