Job Description
Join our dynamic team at Apex Administrative Solutions as a Remote Virtual Assistant and transform how professionals manage their daily workflows. We're seeking a proactive, tech-savvy individual to support executives and entrepreneurs with seamless administrative excellence. This fully remote role offers immediate start and competitive compensation in a fast-paced environment.
Enjoy flexible hours while making a tangible impact—perfect for Tulsa-based professionals seeking work-life balance. Our culture values autonomy, precision, and growth opportunities. If you're organized, resourceful, and thrive in virtual settings, apply today to become an indispensable part of our success story.
Responsibilities
- Manage executive calendars, scheduling appointments, and prioritizing time-sensitive tasks
- Handle email correspondence, filtering communications, and drafting professional responses
- Conduct market research, compile reports, and maintain organized digital databases
- Coordinate travel arrangements, expense reports, and vendor communications
- Assist with social media scheduling, content creation, and basic graphic design
- Provide customer support via email/chat and resolve inquiries efficiently
- Monitor project timelines, track deliverables, and maintain accountability systems
Qualifications
- 3+ years of administrative or virtual assistant experience
- Proficiency in G Suite, Microsoft Office, and project management tools (Asana/Trello)
- Exceptional written and verbal communication skills
- Strong attention to detail and ability to multitask in remote settings
- Proven time management with demonstrated ability to meet deadlines
- Associate's degree or equivalent professional certification preferred
- Reliable high-speed internet and dedicated home office setup
- Experience with CRM systems (HubSpot/Salesforce) a plus