Job Description
Are you a highly organized professional looking to make an impact from the comfort of your home in Tulsa?
Apex Operations Group is seeking a dedicated and proactive **Remote Virtual Assistant** to support our high-performing executive team. In this role, you will act as the backbone of our daily operations, ensuring seamless communication and efficient workflow management. We value autonomy, integrity, and excellence.
Apex Operations Group is seeking a dedicated and proactive **Remote Virtual Assistant** to support our high-performing executive team. In this role, you will act as the backbone of our daily operations, ensuring seamless communication and efficient workflow management. We value autonomy, integrity, and excellence.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule appointments, and coordinate meetings across multiple time zones.
- Email Management: Screen, prioritize, and draft responses to high-volume email correspondence with professionalism.
- Project Coordination: Assist in tracking project milestones, gathering necessary documentation, and ensuring deadlines are met.
- Research & Data Entry: Conduct market research, compile reports, and maintain accurate digital records in CRM systems.
- Travel Planning: Arrange domestic and international travel itineraries, including flights, hotels, and transportation.
- CRM Administration: Update client databases and manage contact lists within our Salesforce or HubSpot platforms.
Qualifications
- Experience: Minimum of 2 years of experience as a Virtual Assistant or in a similar administrative role.
- Tools: Proficiency in Google Workspace (Docs, Sheets, Calendar) and Microsoft Office Suite.
- Communication: Exceptional written and verbal communication skills with a focus on grammar and tone.
- Self-Motivation: Ability to work independently with minimal supervision and manage time effectively.
- Internet: High-speed, stable internet connection and a dedicated workspace.
- Language: Native or fluent English proficiency.