Job Description
We're a forward-thinking executive support firm urgently seeking a detail-oriented Remote Virtual Assistant to join our Tulsa-based team. This full-time role offers the flexibility of remote work while supporting high-profile clients across various industries. You'll be instrumental in streamlining operations through exceptional administrative support, proactive communication, and meticulous project coordination. If you thrive in a fast-paced environment and possess a passion for efficiency, this is your opportunity to make a significant impact.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meetings across time zones
- Handle confidential correspondence, including email triage and professional client communication
- Perform comprehensive travel arrangements including flights, accommodations, and itineraries
- Conduct research, compile reports, and prepare detailed documentation for client meetings
- Manage digital filing systems, organize documents, and ensure data security protocols
- Assist in project management by tracking deadlines and coordinating team deliverables
- Provide real-time support during virtual meetings and events
Qualifications
- Minimum 2 years of professional virtual assistant or administrative support experience
- Expert proficiency in Microsoft Office Suite, Google Workspace, and project management tools
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to manage competing priorities and meet tight deadlines
- Strong organizational skills with meticulous attention to detail
- Self-motivated with ability to work independently without supervision
- Reliable high-speed internet connection and dedicated home office setup
- Associate's degree or equivalent professional certification preferred