Job Description
Join our dynamic team in the heart of New Orleans as a Scheduling Coordinator! We're seeking a highly organized professional to manage complex calendars, optimize team workflows, and ensure seamless operational efficiency. This is your opportunity to make an immediate impact in a fast-paced environment while advancing your career in administrative excellence.
Our ideal candidate thrives in detail-oriented roles and possesses exceptional communication skills. You'll be the backbone of our scheduling operations, coordinating high-profile meetings, managing travel logistics, and maintaining critical databases. With competitive compensation and rapid onboarding, you can start your new role tomorrow!
Responsibilities
- Coordinate complex calendars for executive team and department heads
- Manage meeting logistics including venue booking, catering, and AV equipment
- Optimize team workflows through efficient resource allocation and time-blocking
- Maintain and update scheduling databases with real-time accuracy
- Coordinate travel arrangements including flights, accommodations, and itineraries
- Act as primary point of contact for scheduling conflicts and resolution
- Generate weekly/monthly reports on team utilization and calendar metrics
Qualifications
- Minimum 2 years of professional scheduling or administrative coordination experience
- Expert proficiency in calendar management software (Outlook, Google Calendar)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities in high-pressure environments
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Associate's degree or equivalent professional certification preferred