Job Description
Join our dynamic team as a Remote-Friendly Scheduling Coordinator in New York! You'll be the backbone of our operations, ensuring seamless coordination between clients, executives, and team members. This hybrid role offers flexibility with 3 days remote work per week while maintaining a collaborative office environment in Manhattan. We're seeking a detail-oriented professional to optimize schedules, reduce conflicts, and enhance productivity across departments.
Responsibilities
- Manage executive calendars across multiple time zones using Outlook and Calendly
- Coordinate complex meeting logistics including room bookings, catering, and technology setup
- Act as primary point of contact for client/vendor scheduling requests
- Implement and maintain scheduling protocols using Asana and Salesforce
- Resolve scheduling conflicts with diplomacy and proactive solutions
- Generate weekly/monthly utilization reports for leadership review
- Support travel arrangements and expense reporting for executives
Qualifications
- 3+ years' experience in administrative scheduling or coordination role
- Expert proficiency in calendar management systems (Outlook, Google Calendar)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks in fast-paced, deadline-driven environment
- Proficiency with CRM tools (Salesforce) and project management software
- Strong problem-solving and conflict resolution abilities
- Experience supporting C-level executives in corporate setting