Job Description
Are you a detail-oriented professional looking to make a significant impact in a dynamic tech environment? Apex Operations is seeking a highly organized Scheduling Coordinator to join our team in San Jose, CA. In this pivotal role, you will be the face of our operations, ensuring that our internal and external stakeholders have seamless access to our resources and expertise.
As a Scheduling Coordinator, you will manage complex calendars, coordinate high-profile meetings, and facilitate smooth communication between departments. We pride ourselves on our collaborative culture and are looking for someone who thrives in a fast-paced setting and brings a proactive approach to problem-solving.
Responsibilities
- Manage and maintain complex calendars for executive leadership and department heads.
- Coordinate and schedule internal meetings, client calls, and off-site events.
- Handle incoming inquiries via phone and email, routing them to the appropriate team members.
- Prepare meeting materials, agendas, and travel itineraries for internal and external stakeholders.
- Update and maintain scheduling databases and CRM systems to ensure accuracy.
- Collaborate with cross-functional teams to resolve scheduling conflicts efficiently.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in scheduling, administrative coordination, or a similar role.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision.