Job Description
Join Austin's fastest-growing administrative team as a Scheduling Coordinator and start your new career tomorrow! We're seeking a detail-oriented professional to manage complex calendars, optimize team workflows, and ensure seamless operations for our executive clients. This is your opportunity to make an immediate impact in a dynamic Austin-based environment with competitive benefits and growth opportunities.
Responsibilities
- Coordinate complex executive calendars and prioritize high-impact meetings across multiple departments
- Manage travel arrangements, logistics, and accommodation bookings for global stakeholders
- Implement scheduling software solutions to enhance team productivity and reduce conflicts
- Act as primary communication hub for scheduling changes and urgent requests
- Analyze scheduling patterns to identify optimization opportunities and implement process improvements
- Prepare weekly/monthly calendar reports and performance metrics for leadership review
- Coordinate virtual and hybrid meeting setups including technology troubleshooting
Qualifications
- Minimum 2 years professional scheduling or calendar management experience
- Expert proficiency in Microsoft Outlook, Google Calendar, and scheduling software
- Exceptional time management skills with ability to prioritize competing priorities
- Strong written and verbal communication skills with polished professional demeanor
- Proven ability to maintain confidentiality and handle sensitive executive information
- Associate degree or equivalent experience in business administration or related field
- Experience supporting C-level executives or high-volume team environments