Job Description
Join our dynamic team as a Scheduling Coordinator in the heart of Washington, DC! We're seeking a highly organized professional to manage complex calendars, coordinate high-level meetings, and ensure seamless operations for our executive team. This is a pivotal role requiring exceptional attention to detail and proactive communication skills. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in the nation's capital.
Responsibilities
- Manage executive calendars and coordinate multi-departmental meetings across time zones
- Coordinate travel arrangements and logistics for domestic/international executives
- Prepare meeting materials, agendas, and follow-up documentation
- Act as primary liaison for external partners and internal stakeholders
- Implement and maintain scheduling protocols using Calendly and Outlook
- Track meeting outcomes and maintain detailed action item databases
- Provide administrative support for special projects and events
Qualifications
- 3+ years of executive scheduling or administrative coordination experience
- Proficiency in calendar management tools (Outlook, Calendly) and MS Office Suite
- Exceptional verbal/written communication and interpersonal skills
- Ability to prioritize tasks and manage competing deadlines
- Discretion handling confidential information and sensitive schedules
- Bachelor's degree or equivalent professional certification preferred
- Experience in legal, government, or professional services environments