Job Description
Are you an organized professional looking to make an impact in the heart of Kansas? Apex Operations Group is currently seeking a highly skilled Scheduling Coordinator to join our growing team in Wichita, KS.
We are looking for a detail-oriented individual who excels at managing complex calendars and ensuring seamless communication between departments and clients. If you thrive in a fast-paced environment and have a passion for efficiency, we want to hear from you.
Responsibilities
- Manage and coordinate complex daily schedules for department managers and staff.
- Reserve and confirm meeting rooms, conference calls, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders regarding scheduling conflicts.
- Maintain accurate records in the CRM system and track appointment metrics.
- Prepare meeting agendas and distribute relevant documents prior to events.
- Handle high-volume phone inquiries with professionalism and efficiency.
- Collaborate with administrative staff to ensure workflow continuity.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative coordination or scheduling.
- Proficient in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace.
- Strong verbal and written communication skills.
- Ability to multitask and prioritize tasks in a dynamic, fast-paced environment.
- Exceptional attention to detail and problem-solving abilities.
- Reliable transportation and availability to work occasional evenings.