Job Description
Join Chicago Executive Solutions as a Senior Remote Virtual Assistant and become the backbone of our dynamic client portfolio. This fully remote role offers the flexibility to work from anywhere while supporting high-net-worth professionals and C-suite executives in the Chicago area. We're seeking a proactive multitasker with exceptional organizational skills to manage complex schedules, streamline communications, and drive operational efficiency.
Our ideal candidate thrives in a fast-paced virtual environment, anticipates needs before they arise, and maintains absolute discretion. Enjoy comprehensive benefits including health insurance, retirement matching, and professional development stipends. Work with a team that values innovation, integrity, and work-life balance.
Responsibilities
- Manage executive calendars, coordinate complex meetings across time zones, and prioritize conflicting priorities
- Filter and respond to high-volume communications, draft professional correspondence, and maintain client confidentiality
- Oversee project management tasks, track deliverables, and provide progress updates via CRM platforms
- Conduct market research, compile executive summaries, and prepare detailed travel itineraries
- Streamline digital workflows by implementing automation tools and optimizing document management systems
- Act as primary point of contact for internal teams and external stakeholders with polished professionalism
Qualifications
- 5+ years of executive administrative support experience, preferably with C-suite clients
- Expert proficiency in Google Workspace, Microsoft Office Suite, and project management tools (Asana/ClickUp)
- Exceptional written and verbal communication skills with meticulous attention to detail
- Proven ability to manage competing priorities in fast-paced virtual environments
- Discretion and professionalism when handling sensitive information and confidential matters
- Chicago market knowledge preferred; ability to work within Central Time Zone business hours
- Self-motivated with demonstrated initiative and problem-solving abilities