Job Description
Join our award-winning remote team as a Senior Virtual Assistant and transform how businesses operate in Indianapolis and beyond! We're seeking a proactive professional to provide high-level executive support while enjoying the freedom of 100% remote work. At Apex Administrative Partners, we invest in your growth with cutting-edge tools, comprehensive training, and a collaborative culture that values work-life balance. This is your chance to build a fulfilling career while making tangible impact.
What We Offer: Competitive salary, health benefits, flexible scheduling, professional development stipend, and a supportive virtual work environment.
Responsibilities
- Manage executive calendars, travel arrangements, and complex scheduling across multiple time zones
- Handle confidential correspondence, drafting emails, and preparing client communications
- Coordinate virtual meetings and events using platforms like Zoom and Microsoft Teams
- Manage digital filing systems and maintain accurate documentation in CRM software
- Conduct research and compile reports for business development initiatives
- Assist with project management tasks using tools like Asana or Trello
- Provide exceptional customer support via phone, email, and chat channels
Qualifications
- 3+ years of professional administrative or virtual assistant experience
- Proficiency in Microsoft Office Suite and Google Workspace applications
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with CRM systems (e.g., Salesforce, HubSpot) preferred
- High attention to detail and organizational prowess
- Reliable high-speed internet and dedicated home office setup
- Ability to work flexible hours including occasional early mornings or evenings