Job Description
Join our dynamic team at Apex Executive Support and transform how professionals manage their work-life balance. We're seeking a highly organized Remote Virtual Assistant to provide seamless administrative support to C-suite executives and high-net-worth clients based in Portland's vibrant business district. This full-time remote role offers the flexibility to work from anywhere while delivering premium support services that drive productivity and efficiency. You'll be the backbone of our clients' operations, handling everything from complex calendar management to confidential communications. If you're a proactive problem-solver with a passion for excellence and want to make a tangible impact, we encourage you to apply.
Responsibilities
- Manage complex executive calendars with precision, including scheduling across multiple time zones and prioritizing conflicting appointments
- Handle confidential communications including drafting, editing, and proofreading high-stakes business correspondence
- Coordinate international and domestic travel arrangements, including itineraries, accommodations, and logistics
- Streamline document management systems, ensuring organized digital filing and secure data handling
- Conduct research and compile executive summaries on industry trends and competitive intelligence
- Oversee project timelines and deliverables using project management tools like Asana or Trello
- Act as primary liaison between executives and internal/external stakeholders
Qualifications
- Minimum 3 years of executive-level administrative support experience
- Exceptional proficiency in Microsoft Office Suite and Google Workspace
- Proven ability to manage competing priorities with impeccable attention to detail
- Discretion in handling confidential information and sensitive matters
- Strong problem-solving skills with a proactive approach to anticipating needs
- Experience with CRM systems (Salesforce preferred) and project management tools
- Excellent written and verbal communication skills
- Self-motivated with ability to work independently with minimal supervision