Job Description
About Us: Prime Support Solutions is a premier agency connecting businesses with elite administrative talent. We are currently seeking a highly organized, proactive, and tech-savvy Senior Remote Virtual Assistant to join our expanding team. If you excel at managing complex schedules, streamlining workflows, and acting as a trusted partner to executives, we want to hear from you.
The Role:
In this remote position, you will provide high-level administrative support to multiple stakeholders. You will be the backbone of our client's operations, ensuring that nothing falls through the cracks while allowing executives to focus on strategic growth. This is a full-time, long-term opportunity for a self-starter who thrives in a dynamic environment.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, coordinate meetings, and resolve scheduling conflicts with precision.
- Communication Hub: Serve as the primary point of contact for emails and inquiries, drafting professional correspondence and triaging messages for priority action.
- Travel Coordination: Plan and book domestic and international travel arrangements, including flights, hotels, and itineraries, ensuring seamless experiences.
- Project Management: Assist in project tracking, maintain task lists, and ensure deadlines are met using tools like Asana or Trello.
- Market Research: Conduct in-depth research on industry trends, competitors, and potential leads to support business development initiatives.
- CRM Management: Update and maintain customer relationship management databases with accurate, up-to-date information.
- Document Management: Prepare, proofread, and edit presentations, reports, and internal documents.
Qualifications
- Experience: Minimum of 3 years of experience as a Virtual Assistant or Executive Assistant in a remote setting.
- Location: Must be based in the United States.
- Tools: Proficient in Google Workspace, Microsoft Office Suite, Slack, Zoom, and CRM software (Salesforce, HubSpot, etc.).
- Communication: Exceptional written and verbal English skills with a professional tone.
- Time Management: Proven ability to manage multiple priorities simultaneously without compromising quality.
- Internet: High-speed, reliable internet connection and a dedicated workspace.
- Soft Skills: Highly proactive, detail-oriented, and able to anticipate needs before they arise.