Job Description
Are you a highly organized and proactive professional looking for a remote opportunity?
Apex Executive Solutions is seeking a dedicated Senior Virtual Assistant to support our executive team based in Denver, CO. This is a fully remote position requiring a self-starter who excels at managing complex schedules and streamlining business operations.
In this role, you will act as a critical partner to our leadership, ensuring seamless communication and efficient workflow management from your home office. We value professionalism, discretion, and the ability to anticipate needs before they arise.
Why Join Us?
- Flexible Schedule: Enjoy the freedom of a fully remote work environment.
- Competitive Pay: Earn between $28.00 and $45.00 per hour based on experience.
- Professional Growth: Work with a dynamic team and expand your skillset.
Responsibilities
- Executive Support: Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements with precision.
- Communication Hub: Draft, proofread, and send professional emails and correspondence on behalf of executives; screen phone calls and manage inboxes.
- CRM Management: Maintain and update our CRM database (HubSpot/Salesforce) with accurate client and prospect information.
- Project Coordination: Assist in tracking project milestones, gathering reports, and ensuring deadlines are met across various departments.
- Research & Reporting: Conduct market research and compile weekly performance reports.
- Administrative Tasks: Handle expense reports, vendor management, and general office administration.
Qualifications
- Experience: Minimum 3 years of experience as a Virtual Assistant or Executive Assistant in a remote setting.
- Tools: Proficiency in Google Workspace (Drive, Docs, Calendar), Slack, and project management tools (Asana/Trello).
- Communication: Exceptional written and verbal English skills with a polished, professional tone.
- Time Management: Ability to prioritize tasks effectively and work independently without constant supervision.
- Reliability: Proven track record of meeting deadlines and maintaining strict confidentiality.
- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.