Job Description
Join Elite Executive Solutions as a Senior Scheduling Coordinator and become the backbone of our dynamic executive team. We're seeking a meticulous professional to manage complex calendars, optimize executive productivity, and drive seamless operations in our fast-paced Los Angeles headquarters. This premium role offers competitive compensation, comprehensive benefits, and unparalleled growth opportunities in a collaborative environment.
What We Offer:
- Industry-leading salary with performance bonuses
- Comprehensive health/dental/vision coverage
- 401(k) with 6% employer match
- Professional development stipend
- Hybrid work schedule (3 days in-office)
Responsibilities
- Manage complex executive calendars across multiple time zones and departments
- Coordinate high-stakes meetings, travel arrangements, and logistics with precision
- Act as primary liaison for C-suite scheduling requests and external stakeholder communications
- Implement advanced calendar optimization strategies to maximize executive efficiency
- Maintain strict confidentiality for sensitive executive communications and schedules
- Oversee meeting room booking systems and resource allocation
- Generate scheduling analytics reports for executive productivity insights
- Train junior coordinators on scheduling best practices and software proficiency
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years of high-level scheduling coordination experience supporting executives
- Expert proficiency in Microsoft Outlook, Calendly, and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities
- Proven discretion handling confidential executive communications
- Advanced problem-solving skills for schedule conflict resolution
- Experience with international scheduling and cross-functional coordination
- Professional certification in administrative management (preferred)