Job Description
Join our dynamic team at Capital Solutions Group, where we revolutionize administrative excellence through cutting-edge scheduling solutions. As a Senior Scheduling Coordinator, you'll be the backbone of our operations, ensuring seamless coordination across executive teams, clients, and partners. This remote-friendly role offers the flexibility to thrive from anywhere in the DC metro area while making a tangible impact in a fast-paced environment.
We're seeking a proactive professional who thrives in ambiguity and transforms chaos into harmony. If you're passionate about precision, communication, and operational mastery, this is your opportunity to elevate your career with a forward-thinking organization.
Responsibilities
- Manage complex calendars for C-suite executives and department heads across multiple time zones
- Coordinate high-stakes meetings, conferences, and travel arrangements with meticulous attention to detail
- Implement and optimize scheduling protocols using industry-leading tools like Calendly and Microsoft Teams
- Act as primary liaison between internal stakeholders and external partners for all scheduling matters
- Develop contingency plans for scheduling conflicts and ensure uninterrupted workflow
- Analyze scheduling patterns to identify efficiency improvements and implement strategic solutions
- Prepare executive briefing materials and ensure seamless meeting logistics
Qualifications
- Minimum 3 years of experience in executive scheduling or administrative coordination
- Expert proficiency in calendar management tools (Outlook, Google Calendar, Calendly)
- Exceptional written and verbal communication skills with polished executive presence
- Proven ability to manage competing priorities in high-pressure environments
- Strong problem-solving skills with creative resolution methodologies
- Experience working with remote/hybrid teams across different time zones
- Proficiency in Microsoft Office Suite and scheduling software integrations