Job Description
Join our dynamic team at GlobalTech Solutions as a Senior Scheduling Coordinator in the heart of Seattle's tech hub! We're seeking a meticulous professional to optimize executive calendars, coordinate cross-functional meetings, and ensure seamless operations across 3 global offices. This high-impact role offers competitive compensation, flexible work options, and growth opportunities in a fast-paced environment. What you'll achieve: Drive efficiency through advanced calendar management, coordinate complex international travel arrangements, and implement cutting-edge scheduling protocols.
Responsibilities
- Manage executive calendars across 5+ C-level leaders using Microsoft Outlook and Calendly
- Coordinate 15-20 high-stakes meetings daily with global stakeholders across 4 time zones
- Optimize travel logistics including flights, accommodations, and ground transportation
- Implement AI-powered scheduling tools to reduce meeting conflicts by 40%
- Oversee resource allocation for 12+ project teams with competing priorities
- Act as primary liaison for external partners and board member scheduling
- Generate weekly productivity reports and calendar optimization analytics
Qualifications
- 5+ years of executive scheduling coordination in tech or healthcare
- Expert proficiency in Microsoft Outlook, Calendly, and scheduling software
- Certified Professional Scheduler (CPS) or equivalent designation preferred
- Exceptional cross-cultural communication skills for global coordination
- Advanced problem-solving abilities for conflict resolution and priority management
- Proven experience with calendar analytics and optimization tools
- Bachelor's degree in Business Administration or related field