Job Description
Join our award-winning team as a Senior Scheduling Coordinator and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional to optimize complex scheduling workflows for our executive team and high-profile clients. This role offers competitive compensation, comprehensive benefits, and opportunities for career advancement in one of America's most vibrant cities.
At Apex Solutions Group, we value precision, proactive communication, and exceptional organizational skills. You'll work in a modern downtown office with stunning skyline views, collaborate with industry leaders, and contribute directly to our client success initiatives. This position is perfect for ambitious coordinators ready to elevate their career.
Responsibilities
- Coordinate complex executive calendars and high-priority client meetings across multiple time zones
- Manage dynamic appointment scheduling, travel arrangements, and logistics for C-suite executives
- Implement and maintain scheduling protocols using Microsoft Outlook and Salesforce
- Act as primary liaison between internal departments and external stakeholders
- Analyze scheduling data to optimize resource allocation and minimize conflicts
- Prepare executive briefings and travel itineraries with meticulous attention to detail
- Resolve scheduling conflicts with diplomatic solutions and professional discretion
Qualifications
- 5+ years of experience in executive scheduling or complex coordination roles
- Expert proficiency in Microsoft Outlook, Salesforce, and calendar management systems
- Exceptional communication skills with proven ability to manage stakeholder relationships
- Bachelor's degree in Business Administration or related field preferred
- Experience working in fast-paced corporate or professional services environment
- Strong analytical skills with ability to anticipate scheduling challenges
- Professional certification (e.g., CMA, PMP) highly desirable