Job Description
Join our innovative team as a Senior Virtual Assistant at Apex Professional Services, where we empower professionals with exceptional remote support. This full-time hybrid role offers the flexibility to work remotely while contributing to high-impact projects for our diverse client base in Indianapolis and beyond. We're seeking a detail-oriented professional who thrives in dynamic environments and excels at streamlining operations. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a supportive culture.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting coordination across multiple time zones
- Handle confidential correspondence, document preparation, and data management using Microsoft Office Suite
- Conduct research and compile detailed reports on industry trends and competitive analysis
- Oversee project timelines, track deliverables, and maintain progress documentation
- Act as primary liaison between clients, stakeholders, and internal teams
- Streamline administrative workflows and implement efficiency improvements
- Manage expense reports, invoicing, and financial documentation
Qualifications
- Minimum 3 years of experience in executive administrative support or virtual assistance
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with professional etiquette
- Strong organizational abilities with proven attention to detail
- Ability to prioritize tasks and manage competing deadlines in a fast-paced environment
- Experience with CRM systems (e.g., Salesforce, HubSpot) and project management tools
- Discretion handling sensitive information and maintaining confidentiality
- Associate's degree or equivalent professional certification preferred