Job Description
Join our dynamic team at Pacific Executive Solutions as a Senior Virtual Assistant and become the backbone of our Honolulu operations. We're seeking a proactive professional to provide seamless executive support while embracing the flexibility of remote work. This is a direct-hire opportunity offering competitive benefits and career growth in Hawaii's thriving business landscape.
Our ideal candidate thrives in fast-paced environments, anticipates needs before they arise, and excels at managing complex calendars and communications. If you're passionate about delivering exceptional administrative excellence and want to contribute to Hawaii's premier executive support firm, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling high-priority meetings across time zones
- Handle confidential communications and correspondence with discretion
- Coordinate complex travel arrangements and itineraries
- Prepare and edit professional documents, reports, and presentations
- Oversee project coordination and deadline tracking for key initiatives
- Act as primary point of contact for internal and external stakeholders
- Conduct research and compile data for strategic decision-making
Qualifications
- Minimum 5 years of executive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with CRM platforms (Salesforce preferred)
- Discretion and professionalism when handling confidential information
- Strong organizational skills with meticulous attention to detail
- Remote work experience with reliable high-speed internet