Job Description
Join Austin's premier tech solutions firm as a Senior Virtual Assistant and become the backbone of our executive team. This direct hire opportunity offers hybrid flexibility with 3 days/week in our downtown Austin office, competitive benefits, and growth potential in a fast-paced environment. You'll support C-suite executives across calendar management, travel coordination, and project execution while leveraging cutting-edge productivity tools.
We're seeking a proactive professional who thrives in ambiguity and values precision. The ideal candidate will bring 5+ years of executive support experience and a passion for optimizing workflows in a dynamic setting. Enjoy Austin's vibrant culture with flexible scheduling and professional development stipends.
Responsibilities
- Executive calendar management across multiple time zones with strategic scheduling priorities
- Complex travel logistics including international bookings and itinerary optimization
- Project coordination for cross-functional initiatives with milestone tracking
- Financial reporting preparation and expense reconciliation using QuickBooks
- CRM management (Salesforce) and client communication protocol implementation
- Meeting facilitation with pre/post documentation and action item follow-up
- Vendor relationship management and contract renewal oversight
Qualifications
- 5+ years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office 365 and Google Workspace
- Proven experience with calendar management across 10+ stakeholders
- Exceptional written and verbal communication skills
- Ability to manage competing priorities in a fast-paced environment
- Experience with CRM systems (Salesforce preferred)
- Discretion handling confidential executive information
- Bachelor's degree or equivalent professional certification