Job Description
We're urgently seeking a proactive Scheduling Coordinator to join our dynamic team in Jacksonville, FL! This is your opportunity to become the backbone of our operations, ensuring seamless calendar management and exceptional client experiences. If you thrive in fast-paced environments and excel at precision, apply today!
Responsibilities
- Coordinate complex calendars across multiple departments and stakeholders
- Manage appointment scheduling, rescheduling, and cancellations with precision
- Act as primary liaison between clients, executives, and team members
- Prepare detailed itineraries, travel arrangements, and meeting materials
- Utilize scheduling software (e.g., Calendly, Microsoft Outlook) to optimize time allocation
- Resolve scheduling conflicts and maintain real-time calendar updates
- Generate scheduling reports and analytics for operational efficiency
Qualifications
- 3+ years of professional scheduling or administrative coordination experience
- Expert proficiency in calendar management systems (Outlook, Google Calendar)
- Exceptional communication and interpersonal skills
- Strong problem-solving abilities with attention to detail
- Ability to prioritize tasks in high-pressure environments
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Associate's degree or equivalent professional certification preferred