Job Description
Join our dynamic team at Apex Solutions Group as a Scheduling Coordinator in the heart of San Jose's tech hub! We're seeking a meticulous professional to orchestrate seamless operations across multiple departments. This urgent full-time opportunity offers competitive compensation, comprehensive benefits, and the chance to impact a fast-growing organization. If you thrive in high-energy environments and excel at precision planning, apply today!
Responsibilities
- Coordinate complex calendars for executive team and cross-functional departments
- Manage virtual meetings, travel arrangements, and logistics across time zones
- Implement and maintain scheduling systems using Salesforce and Google Workspace
- Act as central communication hub for all scheduling-related inquiries
- Analyze resource allocation and optimize team productivity through strategic scheduling
- Prepare weekly/monthly scheduling reports and performance metrics
- Coordinate with external vendors and stakeholders for event planning
Qualifications
- 3+ years of professional scheduling or administrative coordination experience
- Expert proficiency in calendar management tools (Google Calendar, Outlook)
- Advanced skills in CRM systems (Salesforce preferred)
- Exceptional written and verbal communication abilities
- Proven ability to manage competing priorities in high-pressure environments
- Associate's degree or equivalent certification in business administration
- Detail-oriented with flawless time management and organizational skills