Job Description
Join Nexus Solutions Inc., a dynamic tech firm revolutionizing virtual workspaces, as a Virtual Assistant in the heart of San Jose. We're seeking a proactive professional to support our executive team with seamless administrative excellence. Enjoy flexible remote work with occasional on-site collaboration in our downtown San Jose office. This contract position offers competitive compensation and the opportunity to work with industry innovators.
Responsibilities
- Manage executive calendars, scheduling high-stakes meetings across time zones
- Handle confidential correspondence, drafting polished communications and reports
- Coordinate international travel arrangements with precision and attention to detail
- Oversee project documentation using Asana and Notion platforms
- Conduct market research and compile executive summaries
- Manage vendor relationships and procurement processes
- Provide real-time support during virtual client presentations
Qualifications
- 3+ years experience as Executive Assistant or Virtual Assistant
- Expert proficiency in Microsoft Office 365 and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities under tight deadlines
- Discretion handling confidential information
- Experience with CRM platforms (Salesforce preferred)
- Professional demeanor with strong problem-solving aptitude
- Authorized to work in the United States