Job Description
Are you a highly organized and proactive professional?
We are a leading agency based in Chicago, IL, seeking a dedicated Virtual Assistant to support our executive team. In this pivotal role, you will be the backbone of our daily operations, managing complex schedules, coordinating travel, and handling administrative tasks with precision.
While we value our presence in the Chicago area, this position is designed for a professional who excels in a remote-first environment, offering the flexibility to work from anywhere in the US.
Responsibilities
- Manage complex calendars and schedule meetings across multiple time zones efficiently.
- Compose and proofread professional correspondence, emails, and reports.
- Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
- Conduct market research and compile data for business intelligence reports.
- Manage project timelines using Asana or Trello to ensure deliverables are met on schedule.
- Handle incoming communications via phone, email, and Slack with a professional tone.
- Assist in the preparation of presentations and internal documentation.
Qualifications
- Proven experience as a Virtual Assistant or Executive Assistant (minimum 2 years).
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (Asana/Trello).
- Excellent written and verbal communication skills in English.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- High level of discretion and confidentiality when handling sensitive information.
- Reliable high-speed internet connection and a dedicated workspace.