Job Description
Are you a highly organized, proactive professional seeking a direct hire opportunity in the heart of Tucson? Apex Operations Solutions is looking for a dedicated Virtual Assistant to join our elite administrative team. This is not a freelance gig; this is a stable, long-term role where your efficiency will directly impact our business success.
We pride ourselves on our modern, collaborative work environment and are looking for someone who thrives in a fast-paced setting. As a Virtual Assistant, you will serve as the linchpin of our daily operations, ensuring our team stays focused on what matters most. If you possess a sharp eye for detail and exceptional communication skills, we want to hear from you.
Responsibilities
- Calendar & Scheduling Management: Oversee complex calendars, schedule meetings, and coordinate internal and external appointments to ensure seamless workflow.
- Communication Hub: Serve as the primary point of contact for email and phone inquiries, drafting professional correspondence and filtering communications to the appropriate team members.
- Travel Coordination: Research and book domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Document Management: Prepare, proofread, and distribute reports, presentations, and internal memos with a high degree of accuracy.
- Project Support: Assist project managers with research, data entry, and tracking project milestones to ensure deadlines are met.
- Vendor Relations: Handle incoming orders, process invoices, and maintain relationships with key vendors and service providers.
Qualifications
- Experience: Minimum of 2-3 years of experience in a virtual assistance or administrative support role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Calendar, Drive).
- Communication: Excellent written and verbal communication skills with a professional and polished tone.
- Organization: Superior time management skills with the ability to multitask and prioritize tasks effectively in a remote setting.
- Reliability: Demonstrated ability to work independently with minimal supervision and meet strict deadlines.
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.