Job Description
Are you an organized and proactive professional looking to elevate your career in a high-growth environment? We are seeking a top-tier Remote Virtual Assistant based in the Boston, MA area to support our executive leadership team. This is a fully remote position offering the flexibility of working from home with the prestige of a world-class Boston firm.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible remote work schedule with autonomy.
- Professional development and growth opportunities.
- Supportive and collaborative team culture.
We are looking for a self-starter who thrives in a fast-paced setting and can anticipate the needs of senior leadership before they are asked.
Responsibilities
- Executive Scheduling: Manage complex calendars, coordinate meetings, and ensure zero scheduling conflicts across multiple time zones.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, car services, and visa documentation.
- Email Management: Filter and prioritize communications, draft professional responses, and maintain a pristine inbox standard.
- Project Support: Assist with project management tasks, track critical deadlines, and provide status updates to key stakeholders.
- Research & Reporting: Conduct market research, analyze data, and prepare detailed executive briefings and presentations.
- Administrative Tasks: Handle expense reporting, vendor communications, and office supply management.
Qualifications
- Experience: Minimum 2-3 years of proven experience as a Virtual Assistant or Executive Assistant.
- Location: Must reside in the Greater Boston, MA area or be willing to work strictly remote within the USA.
- Tools: Proficient in Google Workspace, Slack, Zoom, and CRM software (Salesforce, HubSpot, or Zoho).
- Communication: Exceptional written and verbal communication skills with a polished, professional tone.
- Time Management: Ability to multitask effectively, prioritize tasks under tight deadlines, and maintain high attention to detail.
- Integrity: High level of confidentiality and discretion when handling sensitive information.