Job Description
Are You Ready to Elevate Your Career?
Apex Operations is looking for a highly organized and proactive Executive Virtual Assistant to support our senior leadership team. If you thrive in a fast-paced environment and excel at managing complex schedules and communications, we want to hear from you.
This is a fully remote position, offering the flexibility to work from anywhere in the United States while contributing to a high-growth company.
Key Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, coordinate across time zones, and book travel arrangements with precision.
- Email Triage: Monitor and prioritize inboxes, draft responses, and ensure timely follow-ups on critical inquiries.
- Project Coordination: Assist in managing project timelines, creating status reports, and ensuring key deliverables are met.
- Research & Analysis: Conduct market research, compile industry reports, and gather competitive intelligence.
- CRM Maintenance: Update and maintain customer relationship management databases to ensure accurate record-keeping.
- Administrative Support: Prepare presentations, handle expense reports, and manage correspondence with vendors and partners.
Qualifications
- Experience: Minimum of 2-3 years of experience as a Virtual Assistant or Executive Assistant in a remote setting.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent written and verbal communication skills with a professional and polished tone.
- Organization: Exceptional time-management skills and the ability to multitask without losing attention to detail.
- Independence: Self-motivated with the ability to work autonomously and make sound decisions with minimal supervision.
Benefits
- Competitive hourly rate ($25-$45 USD)
- Flexible working hours
- Remote-first culture
Responsibilities
- Manage complex calendars, schedule meetings, coordinate across time zones, and book travel arrangements with precision.
- Monitor and prioritize inboxes, draft responses, and ensure timely follow-ups on critical inquiries.
- Assist in managing project timelines, creating status reports, and ensuring key deliverables are met.
- Conduct market research, compile industry reports, and gather competitive intelligence.
- Update and maintain customer relationship management databases to ensure accurate record-keeping.
- Prepare presentations, handle expense reports, and manage correspondence with vendors and partners.
Qualifications
- Minimum of 2-3 years of experience as a Virtual Assistant or Executive Assistant in a remote setting.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills with a professional and polished tone.
- Exceptional time-management skills and the ability to multitask without losing attention to detail.
- Self-motivated with the ability to work autonomously and make sound decisions with minimal supervision.