Job Description
We are looking for a detail-oriented and organized Scheduling Coordinator to join our dynamic team in Newark, NJ. If you thrive in a fast-paced environment and are seeking a position with flexible hours that fit your lifestyle, we want to hear from you.
As a Scheduling Coordinator, you will play a critical role in ensuring our operations run smoothly by managing complex calendars, coordinating appointments, and maintaining accurate records. This is an excellent opportunity for individuals looking to balance work with personal commitments.
Why Join Us?
- Flexible scheduling options to suit your needs.
- Competitive hourly pay.
- Supportive and collaborative work environment.
- Opportunity for growth within the company.
Responsibilities
- Manage and maintain complex calendars for multiple departments and executives.
- Coordinate and schedule appointments, meetings, and travel arrangements with precision.
- Communicate effectively with internal staff, external clients, and vendors to confirm schedules.
- Process incoming requests for scheduling and update the CRM system in real-time.
- Resolve scheduling conflicts and adjust priorities as needed to meet business demands.
- Prepare meeting materials and agenda updates as required.
- Maintain accurate and up-to-date contact databases.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as a Scheduler, Coordinator, or in a similar administrative role.
- Proficiency with scheduling software (e.g., Google Calendar, Outlook, Salesforce, or similar).
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent verbal and written communication skills.
- Ability to work independently and demonstrate high attention to detail.
- Reliable internet connection and computer skills.