Job Description
Join our dynamic team as a Remote Executive Virtual Assistant and become the backbone of our thriving operations. This fully remote position offers the flexibility to work from anywhere while supporting key executives with high-level administrative tasks. We're seeking a proactive professional who thrives in a fast-paced environment and is passionate about enabling seamless business operations.
At Coastal VA Solutions, we value innovation, collaboration, and work-life balance. You'll receive competitive compensation, comprehensive benefits, and ongoing professional development opportunities. This is your chance to elevate your career while making a tangible impact on our organization's success.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Conduct research, compile data, and generate insightful summaries for strategic decision-making
- Oversee project coordination, track deadlines, and maintain detailed progress reports
- Act as primary point of contact for internal and external stakeholders
- Manage confidential information with discretion and maintain strict confidentiality protocols
- Streamline administrative workflows and implement process improvements
Qualifications
- Minimum 3 years of experience as an executive assistant or virtual assistant
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills with professional demeanor
- Proven track record of handling confidential information with discretion
- Self-motivated with ability to work independently with minimal supervision
- Experience with project management tools (Asana, Trello, or similar)
- Associate degree or equivalent professional certification preferred