Job Description
Join our dynamic team as a Remote-Friendly Scheduling Coordinator and become the backbone of our operations! We're seeking a highly organized professional to manage complex calendars, coordinate cross-functional projects, and ensure seamless workflow execution. This hybrid role offers the flexibility of remote work while maintaining collaborative connections in our vibrant Portland office. Ideal candidates thrive in fast-paced environments, leverage technology to optimize processes, and possess exceptional communication skills. Pioneer Solutions Group values work-life balance and offers competitive benefits including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Coordinate executive and department schedules across multiple time zones using Outlook and Calendly
- Manage complex project timelines and resource allocation for 15+ cross-functional teams
- Facilitate virtual and in-person meetings, including agenda preparation and minute-taking
- Implement scheduling protocols to optimize team productivity and reduce meeting conflicts
- Act as primary liaison for client/vendor coordination and calendar management
- Maintain confidential information and ensure compliance with organizational policies
- Utilize Asana and Slack to track task dependencies and project milestones
Qualifications
- 3+ years of professional scheduling or administrative coordination experience
- Expert proficiency in calendar management software (Outlook, Calendly) and project tools
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage competing priorities in a fast-paced environment
- Experience with remote team coordination and virtual meeting facilitation
- Associate's degree or equivalent professional certification preferred
- Strong problem-solving skills with ability to adapt to changing priorities